Privacy Policy (21.11.2024)

At Hermes Daniël Fitness, I am committed to respecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how I collect, use, and protect your personal data when you use my personal training and online coaching services, including through the Virtua Gym platform.

1. Information I Collect

I collect personal information that is necessary to tailor your fitness programs and support your fitness journey. This may include:

• Personal Identification Information: Name, contact details (e.g., email, phone number), and address.

• Health and Fitness Data: Medical history, fitness goals, lifestyle habits, and other relevant information to personalize your training plans.

2. How I Collect Your Information

I gather your personal data through several channels, including:

• Virtua Gym: Data provided through your interactions on the platform.

• Online Forms: Information submitted via online forms (e.g., Google Forms).

• Communication: Interactions via WhatsApp, email, or in-person consultations.

• Website and Services: Data collected when using my website and other related services for personal training.

3. How I Use Your Information

I use your personal data to:

• Provide personalized fitness programs tailored to your goals.

• Monitor and track your progress, adjusting your training plan as needed.

• Communicate important updates, promotional offers, or relevant information related to your fitness journey (with your consent).

4. Legal Basis for Processing Your Data

I process your personal data based on the following legal grounds under the GDPR:

• Consent (Art. 6(1)(a) GDPR): I process your data based on your explicit consent, particularly for marketing communications.

• Contractual Necessity (Art. 6(1)(b) GDPR): To fulfill my agreement with you, such as providing personal training services.

• Legal Obligations (Art. 6(1)(c) GDPR): To comply with any applicable legal or regulatory requirements.

5. Sharing Your Information

I do not share your personal data with third parties except in the following situations:

• Service Providers: I may share your data with trusted service providers (e.g., payment processors, fitness equipment providers) who assist in providing my services. These providers are required to handle your data in a secure and compliant manner.

• Legal Obligations: I may disclose your data to comply with legal requirements or as required by law.

• With Your Consent: If I need to share your data for any other purpose, I will seek your explicit consent first.

6. Data Security

Protecting your data is a top priority. I use secure systems and encryption to safeguard your information from unauthorized access, loss, or misuse. This includes:

• Using secure platforms like Virtua Gym for communication and data storage.

• Implementing encryption for sensitive communications.

• Restricting access to personal data to only those who need it for service delivery.

7. Data Retention

I will retain your personal data only for as long as necessary to:

• Provide the services you’ve requested.

• Fulfill any contractual obligations.

• Comply with legal and regulatory requirements.

After this period, your data will be securely deleted unless you have given consent for it to be kept longer for specific purposes.

8. Your Rights Under GDPR

You have several rights under the GDPR regarding your personal data:

• Right to Access (Art. 15 GDPR): You can request a copy of the personal data I hold about you.

• Right to Rectification (Art. 16 GDPR): You can request corrections if your data is inaccurate or incomplete.

• Right to Erasure (Art. 17 GDPR): You can ask for your data to be deleted, subject to certain conditions.

• Right to Restrict Processing (Art. 18 GDPR): You can request restrictions on how I process your data in certain circumstances.

• Right to Data Portability (Art. 20 GDPR): You can request that your data be provided to you in a structured, commonly used, and machine-readable format or transferred to another service provider.

• Right to Object (Art. 21 GDPR): You can object to the processing of your data for certain purposes.

To exercise any of these rights, please contact me directly at info@hermesdanielfitness.online. I will respond to your request promptly and in line with legal requirements.

9. International Data Transfers

If your data is transferred outside the EU, I ensure that appropriate safeguards are in place to protect your data. This may include the use of standard contractual clauses or ensuring that the recipient follows similar data protection standards.

10. Policy Updates

This Privacy Policy may be updated periodically to reflect changes in legal obligations or my data processing practices. If significant changes are made, I will notify you via email or through the Virtua Gym platform. You will always be informed of major updates that affect how your personal data is processed.

11. Contact Me

If you have any questions or concerns about this Privacy Policy or how your personal data is handled, feel free to contact me at:

• Email: info@hermesdanielfitness.online

• Phone: +49 178 2716012

• Address: Ulmenstraße 7, 40476 Düsseldorf

For any complaints or concerns regarding your personal data, you may also contact your local data protection authority.